(A12G) SAU , District, and School Demographics Data Contact Collection Instructions
School Year 20202022-20212023
Data Collection Location: Complete this data collection through the Education Statistics System (ESS) in the myNHDOE Single Sign-On System.
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The Bureau of Educational Statistics will review any changes for the 20202022-2021 2023 school year and will update the database as necessary by mid-August. Some changes require the School Status Change form to be completed. The NH DOE will contact you when that is necessary.September
It is important that you save at the bottom of each tab, clicking the Save button will save the data for only that tab. the page
Due Date: September 1123, 20202022
Certified: Yes – Superintendent must certify the data.
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Getting Started
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Login to myNHDOE, select the ESS Application and then choose the General User role.
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Select the 20202022-2021 2023 Year from the drop down list at the top of the page. Click the white arrow to open the data collection.
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Enter your contact information and click Save.
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Home Page
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This manual can also be accessed through the Instructions/FAQ button, this will direct you to the Help Desk Knowledge Base.
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This will update the status to Verified. If any required data is missing, red text will list the missed data.
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SAU Information Tab
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Please carefully review and confirm or update the demographic information for your SAU.
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Saving: It is important that you save at the bottom of each tab, clicking the Save/Verify button will save the data for that tab only. |
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SAU/School Staff Information Tab
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Please carefully review and confirm and/or update the demographic information for your Staff by reviewing the information included in the tab.
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The below screenshot lists the titles we are collecting for the 2020-2021 school year. Those that require salary have the red label below the title.
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Greentitles = Position has an employee listed below in the staff grid.
Redtitles = Position needs to be added even if it is vacant or non-applicable.
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Adding New Staff Members
Title Descriptions
New title | Description |
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COVID 19 Coordinator Do NOT use Non Applicable or Vacant for this title. Please enter the Superintendent if you do not have a specific person assigned to this role. This must have a 24/7 cell phone number. | This person's role is to monitor guidance (which is frequently changing), coordinate facility level responses, trouble-shoot problems, and serve as a liaison with public health and other State and local partners. This person should have the ability to help facilitate obtaining necessary information in the event of a public health investigation of a person(s) with COVID-19. |
School Resource Officers | This person is the law enforcement officer responsible for safety and crime prevention in schools. |
School Safety Administrator | This person is responsible for school safety administration, other than the superintendent. |
ELO Coordinator | This person is responsible for ELO submissions. |
Special Education Contact | This person is responsible for Special Education decisions and communications. |
Technology Coordinator | This person is responsible in leading the remote learning management tool. |
Facilities Manager | This person is responsible for the maintenance and operation of the district’s school buildings. |
Federal Grants Coordinator | This person is responsible for managing federal grants. |
To add new staff members, please enter required data and click the Insert New Staff button.
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If at the District level, Choose the District and the School
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DO NOT UNCHECK THE FULLTIME BOX, this will cause an error and the record will not save.
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Saving: It is important that you save at the bottom of each tab, clicking the Save/Verify button will save the data for that tab only. |
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District Information Tab
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Your districts will automatically display at the bottom of the tab.
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Saving: It is important that you save at the bottom of each tab, clicking the Save/Verify button will save the data for that tab only. |
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School Information Tab
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Please carefully review and confirm or update the demographic information for your school(s) by reviewing the information included in the tab.
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Saving: It is important that you save at the bottom of each tab, clicking the Save/Verify button will save the data for that tab only. |
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Superintendent Certification
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When all tabs have been Verified the Superintendent will need to login to ESS and certify the data collection.
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