QUICK FIX: What if you have no data to submit?

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If you have no DATA to submit, you must submit a file that containing NO DATA by uploading a blank template. Please follow these steps to accomplish this task:

1. Review the training video for details, below.

2. Follow the additional instructions (below) to download a blank file for submission.

Training video:

VIDEO: MOY + EOY Training for SY 24-25 (All) | What if you have no data to submit? (from February 21, 2025)Preview

Instructions:

• Navigate to the data dictionary.

• Select the proper submission year from the list.

• Select the submission you are interested in.

• Scroll halfway down the page and look for these icons:

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• Click on each icon to initiate a file download.

1. The first (left-most) icon will download the entire data dictionary for that submission as a .csv file.

2. The second (right-most) icon will download a blank sample of that submission as a .csv file. This sample file that acts as a blank submission template.

NOTE:

If you have no records for a particular submission and need to upload a blank (i.e. zero-record) file, you must choose OPTION #2 (i.e. the SAMPLE submission file).

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If you use Microsoft Excel to edit any .csv files, you MUST do the following:

• Ensure that all date fields for days and months with single digits include LEADING ZEROS wherever necessary to ensure the required month/day/year (“mm/dd/yyyy”) format.

  • EXAMPLE:

    • “03/01/2025” = CORRECT

    • “3/1/2025” = INCORRECT

• ALSO - Ensure that your file is saved as a .csv file with the .csv extension (and not in the Excel format with the .xls or the newer .xlsx extension).