(A12G) SAU and School Contact Collection
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Please carefully review and confirm or update the staff information for your SAU and School/s.
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This form has significant importance, please review carefully. |
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Confirm we have the correct names for all titles. |
The below screenshot lists the titles we are collecting for the 20202022-2021 2023 school year. Those that require salary have the red label below the title.
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Greentitles = Position has an employee listed below in the staff grid.
Redtitles = Position needs to be added even if it is vacant or non-applicable.
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New title | Description |
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COVID 19 Coordinator Do NOT use Non Applicable or Vacant for this title. Please enter the Superintendent if you do not have a specific person assigned to this role. This must have a 24/7 cell phone number. | This person's role is to monitor guidance (which is frequently changing), coordinate facility level responses, trouble-shoot problems, and serve as a liaison with public health and other State and local partners. This person should have the ability to help facilitate obtaining necessary information in the event of a public health investigation of a person(s) with COVID-19. |
School Resource Officers | This person is the law enforcement officer responsible for safety and crime prevention in schools. |
School Safety Administrator | This person is responsible for school safety administration, other than the superintendent. |
ELO Coordinator | This person is responsible for ELO submissions. |
Special Education Contact | This person is responsible for Special Education decisions and communications. |
Technology Coordinator | This person is responsible in leading the remote learning management tool. |
Facilities Manager | This person is responsible for the maintenance and operation of the district’s school buildings. |
Federal Grants Coordinator | This person is responsible for managing federal grants. |
HR /Renewal Contact | |
Site Based Learning Plan Contact | |
Professional Development Master Plan Contact |
Please click the blue New Staff button To add a staff member.
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Please note the correct process when using Non applicable or Vacant. |
If at the contact is at the SAU level, School option should be none
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If at the District level, Choose the District and the School
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Under Staff Type choose the Title
Under District choose SAU Staff
Under School option choose None
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If the contact is at the School level:
Under Staff Type choose the Title
Under District choose the correct District
Under School Choose the the Correct School
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DO NOT UNCHECK THE FULLTIME BOX, this will cause an error and the record will not save.
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Saving: It is important that you save at the bottom of the page. |
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District Information Tab
Your districts will automatically display at the bottom of the tab.
The Red Error label will display if required data is missing.
Please carefully review and update district DUNS number and SAM.gov expiration date.
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Saving: It is important that you save at the bottom of each tab, clicking the Save/Verify button will save the data for that tab only. |
School Information Tab
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To insert a new school, choose New School from the dropdown and complete all school details.
Click the Insert New School button, the new school will be added to the school grid at the bottom of the tab.
If you need to update current school information, click the Edit button to the left of the school to update data.
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Saving: It is important that you save at the bottom of each tab, clicking the Save/Verify button will save the data for that tab only. |
Superintendent Certification
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Superintendent Certification
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The Superintendent will need to login to ESS and certify the data collection.
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Once the Superintendent certifies, the green tab will change from Verified to Certified.
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If you need assistance, please submit a help desk ticket at i4see, ESS and ESOL HELPDESK.