From the “Schools” menu in i4see, click the menu item labeled “School Annual Calendar”.
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Populating Default Data
If this is the first time viewing the calendar for the selected year, you will see a button to prepopulate your calendar with the Department of Education’s initial calendar defaults.
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If you have already pre-populated your calendar, you will see calendar data for the first available school in the School Dropdown.
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Adding a New Event
First, select the school you wish to add a new event for, click the view button to populate the school data.
(TIP: If you are adding the event for ALL schools, it does not matter which school you select, select ALL SCHOOLS in the COPY TO section when adding the event.)
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Next, click the “Add a New Event” button.
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The new event panel will display some textboxes and options to select.
Select the Event Type you wish to add from the dropdown list.
Enter the Event Date; (You may only enter one event per date, if an event already exists for the date entered, you will receive an error)
Select the closure type; whether school was closed or open
Enter any comments if desired
Lastly, if the event should be copied over to another individual school or ALL schools, select the option. If the event does not need to be copied, leave the option N/A selected.
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Upon successful insert, you will receive a popup message.
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Editing an Event
To edit an event, select the school you wish to edit the event for, click the view button. Next, click the “Edit” button next to the event you wish to edit.
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You are now given the option to edit this record and update the following:
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Updating ALL school event types are only available when editing an event type specific to one day events, such as a holiday, first or last day of school.
Deleting event types from all schools requires two verifications.
(Tip: If an event cannot be updated to all schools, the “Save” button will be greyed out and disabled from use.)
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