User Access Review

It is critical that SAUs along with their associated district and schools, continuously review the access their staff have to the NH Department of Education data systems. The primary access method is the Single Sign On system. Superintendents are responsible to ensure the right staff has access to the appropriate systems.

The Department maintains a list of Local Security Administrators (one for each SAU). We send communications to the i4see coordinator throughout the year – including information about security access. You should review this list to ensure the right member of your team is identified as the Local Security Administrator.

Review a comprehensive list of all users who have access to any system in your SAU, district or school.

Security administrators can view a list to see all the users and what access they have in your SAU, district or school. Note that administrators can only see users in their purview (e.g., a school administrator only sees his/her school users).

To view this list, login to single sign-on at https://my.doe.nh.gov

• Click the ‘Security’ menu option and choose ‘Security Reports’. You can view all users with access to any single sign on system. You can export this to Excel if necessary.

Open

• A second report under “Security Reports” allows you to see all the security administrators. These Individuals have the right to give other users access to your system.

Open

Perform searches. Single Sign-On Security Administration can search to see who has access in your SAU/District/School.

Your security administrators can also use a search page to see which staff has access to the NH DOE single sign-on systems. These systems include, for example, the i4see system, the ESS system, Grants Management, ESOL, etc.

Search for educators in your district who have access to systems, but do not have employment records in your district/school.

• Select your SAU, District or School (1)

• Fill in a school year (3)

• Clicking the ‘unassigned’ option (4)

  • The search will return anyone who meets the criteria specified (e.g. given SAU/District, etc.), but only those users who do not have an active assignment record in the EIS system for the year specified. For example, if year = 2020-21 and unassigned is checked, then the search will return anyone with access to any system who does not have an active employment record in EIS in selected SAU for 2020-21 (e.g. teachers who retired in 19-20).

Find a list of all users in your SAU, District or school who have access to systems.

• Select the SAU (1)

• Leave the school year (3) blank

• Leaving the rest of the fields blank

  • The search will return any user who has access to any SSO system for your SAU (you will see access to the SAU, the district and/or the school). Please note, if the administrator specifies a district or school, then he/she will only see users who have access to a system for the specific district/school.

Search for users who have access to a specific system.

• Specify a system (2)

• You can search for users who have access to a specific system (e.g. Career and Tech Ed or i4see). If you select the system “myNHDOE”, then you can see who has ‘security admin’ rights in your SAU – Admin rights, means that the user can assign other users access to a specific system.

Use this screenshot for the instructions above.