iNHDEX

Welcome to the iNHDEX Training Page!

A new state portal has been developed by Alma to improve real-time student-level data collection, validation, and certification.

Districts will:

● Use iNHDEX to upload, validate, and certify data with the State

● Continue to use i4see for certain functions

iNHDEX Implementation Timeline (shown in REVERSE order):
Note: Milestones are show in shaded rows.

Activity	Who	Notes	Timing
iNHDEX Production Submissions	LEAs	Per the submission calendar submit the mid-year submissions: Enrollment, Student Roster, Free and Reduced, Program Participation, Student Absence, Student Class , Course Assignments, Summer Graduates and Withdrawals	Feb 15 - Mar 15, 2025
MILESTONE: DONE		You are now ready to submit into the open submission windows via iNHDEX.	February 15, 2025
System Baseline Before Go Live	ALMA		Feb 1 - Feb 15th, 2025
NHED to compare new submissions to data from 23/24 for approval.	NHED	NHED will test the data flow of the data from iNHDEX to i4See and conversions to old formats. NHED will evaluate data received to last year and if reasonable Melissa will accept the submission.	Jan 1 - Feb 1, 2025
MILESTONE: Districts to submit all submissions in Test-run window	LEAs	All districts will go through the entire submission workflow and validation using the Test-run submission window for all submissions.	Jan 1 - Feb 1, 2025
MILESTONE: LEAs to confirm Calendars in iNHDEX	Districts	Districts will need to add additional fields and submit to NHED	December 1-31, 2024
MILESTONE: Set-up Calendar in iNHDEX	Alma + NHED + LEAs	NHED will extract the 2024-2025 Calendars setup in i4see in the new submission Layouts. ALMA will upload to iNHDEX as a baseline year.	December 1-31, 2024
Districts complete MOY iNHDEX training	NHED and LEA	Training to include set-up of users, calendar and submissions. Also submission certification reports. MOY training by 12/1.	December 1-31, 2024
Drop-Dead Date Communication	Alma & NHED	Communicate cut-over date to all districts and vendors once determined (Date=TBD)	December 1 (TBD)
MILESTONE: Test Harness Submissions Testing Readiness Survey	Alma & NHED	A survey will be sent out to obtain status on Submission Changes testing	Nov 8 - 22, 2024
Implement New Submission Changes	LEA + Vendor		January - November, 2024
MILESTONE: LEAs to setup all users in iNHDEX	LEAs	Local Security Admin to add users and groups and assign permissions at the district level	Sep - Dec, 2024
SUBMISSION: Student Roster			Sep 1 - Sep 15
MILESTONE LEAs and vendors to attend Test Harness and Roles and permissions Training	LEAs + Vendors	NHED and ALMA conduct training for LEAs and vendors to learn how to set up users and use the test harness.	August - December, 2024
Test Submission Changes in Test Harness	LEA + Vendor	All submissions need to be run through the test harness. The test harness will not test the following: Cross District validations as overlapping entry/exit dates Submission Preconditions Calendar related validations Missing Students checks	August - November, 2024
Charter Payment Verification		Alma: SOLUTION NEEDED (or via Student Roster?) All others from AOY/i4see	Aug 15 - Sep 15
Test Harness Training		DISTRICT BETA TESTERS	8/5-9/2024
MILESTONE: Test Harness Set-up	LEA + Vendors	LEA to create a vendor user for testing in iNHDEX.	August 1 - 30, 2024
Release of Test Harness			August 1, 2024
SUBMISSION: Summer Grad Data		Alma districts via Alma All others from BOY/i4see	July 15- Aug 15, 2024
MILESTONE: Set-up users in iNHDEX	ALMA + NHED	NHED to set-up Superintendents and setup Local Security Admin	July - August, 2024
Participate in Office Hours	LEAs + Vendors	Office hours will allow open discussions on various support topics. NHED staff will be available to answer specific implementation questions. (Link)	April 2024 - February, 2025
Attend iNHDEX Academy Trainings	Alma & Other SIS	Tracks TBD (Melissa) Add Links to training pages	April - December, 2024
MILESTONE LEAs/Vendors to inform NHED of migration plan	SEA, LEAs + Vendors	When will codes be rolled-over to new year formats. When will testing begin? When will vendors be set-up in the test harness? Project Plan (optional).	June 15, 2024
LEAs and vendors develop their individual migration plans.	LEAs + Vendors	DETAILS: Vendor contact Which vendor user is testing? Who is LSA? Who is Superintendent user How many iNHDEX users? What is each user’s role? How will you convert to new codes? TIMELINES: Project timeline iNHDEX migration vs. existing i4see timeline. When will you convert to new codes? How will you handle Out-of-District reporting? Please define the following policies: Absence School Calendar Tuition / Split Tuition Agreements Test plan Who will handle data review/comparison? Who will handle sign-off showing their data is accurate?	March - June 14, 2024
District meetings with vendors to develop migration plan.	LEAs + Vendors	SIS Vendors and LEA reps meet to discuss rollover plans.	March - April, 2024
Attend SLD Training in April 2024.	NHED, LEAs + Vendors	Links + dates sent via email.	April, 2024
Review & understand the new data dictionary & all submission changes.	LEAs + Vendors	Links to data dictionary & SLD available at iNHDEX	Jan - April, 2024

Test Harness Training (from 9/5/2024)

NHED Submission Layout Document for the school year 24/25

You can find the document on the iNHDEX Product page, or you can download the document directly by clicking the link below.

NEW iNHDEX: Submission Layout Document (version 2.0 published 6/7/2024)

NHED Submission Layout Document: TRAINING VIDEO (from 4/10/2024)

LEA INFORMATION & FEEDBACK SESSION #1 (01/17/2024)

Presentation on LEA Information and Feedback Session:

NHED iNHDEX UPDATE FOR NH CTO COUNCIL (12/8/2023)

What will the iNHDEX system be comprised of?
iNHDEX’s architecture and components are represented in the following image:

iNHDEX Architecture

ONLY for SY 23/24 and ONLY for districts that use the Alma SIS at this time.

iNHDEX submission training for SY 23/24 for ALMA SIS districts only

A quick view on the Submission Process:

Additional Resources:

FAQs

Frequently asked questions with solutions related to iNHDEX submissions.

Help Desk

Data Collection & Reporting Help Desk. You can raise issues for i4see, ESS, ESOL, Assessment or iReport and iNHDEX here.

Help us, Help YOU!

Please submit your training item suggestions
and feedback to the HelpDesk.

iNHDEX: General Information

What is iNHDEX?
iNHDEX is the name of New Hampshire’s new Statewide Student Information System (“SSIS”). In time, iNHDEX will replace the majority of the functionality currently provided by the State’s i4see data collection system.

What does "iNHDEX" stand for?
The acronym iNHDEX (pronounced “Index”) stands for Initiative for New Hampshire’s Data Exchange.

What will iNHDEX do?
iNHDEX is being developed and deployed to improve real-time student-level data collection, validation, and certification. Districts will use iNHDEX to upload, validate, and certify enrollment data to the State, but they will continue to use i4see for certain functions.

Where will iNHDEX be used?
iNHDEX will be used by all New Hampshire public schools and all 194 districts.

Who will use iNHDEX?
iNHDEX will be used by the administrators, security officers, and staff at the school and district levels who prepare and verify student data for submittal to the State. Likewise, state users will use iNHDEX to review the submitted data, manage workflows, and communicate with LEAs.

iNHDEX: Implementation Timeline & Details

When will iNHDEX be implemented?
iNHDEX will be phased-in over a 3-year period.

How will iNHDEX be implemented?
The migration plan from i4see to iNHDEX will differ depending on whether districts use Alma’s SIS or not (i.e.”Non-Alma” districts) per the chart below.

►Year 1: School year 23/24

Alma SIS Districts:
Validate and submit data (BOY, EOY) through Alma Admin PortalAOY, anomaly reports and certification through i4see.
Non-Alma Districts:
NO CHANGES

►Year 2: School Year 24/25

All Districts:
Submission, validation & certification through iNHDEX.
Non-Alma Districts:
Manual upload through iNHDEX.

►Year 3: School Year 25/26

Non-Alma Districts:
Automated file uploads through Alma public APIs that can be implemented by district SIS vendors.

More detail coming soon….