RESOURCES: Course Assignments

Back to the SUBMISSION RESOURCES page

Back to iNHDEX Data Dictionary (Be sure to select the current school year).

Back to COURSE ASSIGNMENTS: Data Dictionary page for SY 25-26

QUICK LINKS:

• List of Subject Codes

  • Use this link to determine what subject codes to load via the Course Assignments and which ones that need to be loaded via SEEDS.

• List of Schools

• List of Districts- Based on LSA contact list

• INSTRUCTIONS: “Informing NHED - Teachers and Administrator Entry” document

  • This document that outlines the requirements to keep NHED updated
    with your staff and administrators assignments. This information is required for credentialing purposes as well as state and federal accountability. The updated process uses the new iNHDEX submission and a new Common Database (SEEDS - Shared Education Entity Directory System).

  • https://nhdoepm.atlassian.net/servicedesk/customer/portal/2/topic/a850d579-2090-4258-a8cf-229c0335355e/article/2867068931

DETAILS:

This submission collects all courses offered, including all teacher, instructional specialists, educational specialists and para-assignments. This information is necessary for Credentialing to be able to work with educators who are going through different certification processes, as well as to monitor overall data quality related to educator assignments.

• Districts may SUBMIT partial Course Assignment files

• Each SUBMISSION (not upload) is transferred to i4see as a separate batch, and then transferred to EIS

• The files MUST be submitted (“Submit to NHED”) for their data to transfer to EIS. If another file is uploaded before a prior file is submitted, the prior file WILL be overwritten and will not be transferred

• It’s recommended that districts download the submitted CSV (and Errors list if applicable) for each submission PRIOR TO uploading and submitting the next partial submission

Open

• NOTE: Submission should be a single file including all schools in the district. Full load expected.

TRAINING VIDEOS:

The Course Assignment & Student Class Submissions

NEW FOR SY 25-26:

After discussion with Credentialing, the Course Assignment submission has been updated from an All Year submission to three submission windows open consecutively throughout the year.  Those windows are:

• BOY:  Currently open à Closes 9/30/2025

• MOY:  Opens 10/1 à Closes 3/15/2026

• EOY:  Opens 3/16/2026 à Closes 6/30/2026

UPDATING CENTRAL OFFICE AND COURSE ASSIGNMENTS:

• How do I submit SAU, district, and school administrator assignments?

https://nhdoepm.atlassian.net/servicedesk/customer/portal/2/topic/a850d579-2090-4258-a8cf-229c0335355e/article/2867068931

• This document outlines the requirements to keep NHED updated with your staff and administrators assignments.

• Use this document to determine what subject codes to load via the Course Assignments and which ones that need to be loaded via SEEDS.

This information is required for credentialing purposes as well as state and federal accountability. The updated process uses the new iNHDEX submission and a new Common Database (SEEDS - Shared Education Entity Directory System).

THE IMPORTANCE OF TERMS:

When submitting the Course Assignment file(s), it is very important that your iNHDEX submission accurately indicates the time frame (i.e. Term) of each assignment.  The following chart lists the Terms collected through the Course Assignment file, and the codes associated with each Term.