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Enrollment Status MUST NOT be 7
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If Diploma Type =4 then AGE at EXIT DATE MUST BE > 16
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If district responsible = 930 and town responsible = 990, then enrollment status = 2 or 11 (foreign exchange)
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If FullDayPct is < 100, then HalfDaysinAttendance + HalfDaysAbsent must not exceed Half Days in Session times FullDayPct divided by 100
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Student’s Grade Level has Changed since the BOY. Please exit the student...
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Overnight Updates
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invalid column length from the bcp client for colid error
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Foreign Exchange Students
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NOT I4see validated - NHSEIS
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Updating Student Demographic Data in i4see (Name, Date of Birth, Town of Birth, etc)
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A12B Class and Staffing Form
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A12F Teacher Attainment and Average Salary Instructions
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Beginning of Year (BOY) Anomaly Reports
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Free and Reduced (F&R) Submission - Beginning of Year
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Enrollment Status 7: What is it?
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FAQ: When submitting files to i4see, do we create columns for only the elements that are required for each submission, or do we need to create columns for ALL the elements in the submission?
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FAQ: If we have students in nonpublic out-of-District placements, does the nonpublic school request the SASID or do we?
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FAQ: What school code do I use when requesting a SASID for a student who is not attending a New Hampshire public school?
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FAQ: If a student transfers to my school with a student ID number from another state, do I need to request a SASID for that student?
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FAQ: In the SASID Request data element "Town of Birth", should I put in both the town and the state?
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FAQ: When SASIDs are assigned, is there any meaning to the number? Can I figure out a student's gender, address, etc, by analyzing the number?
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FAQ: I use an Apple computer or iOS enabled device. Do I need to do anything special to save a CSV file for a submission to the i4see workbench?
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FAQ: Do we need to keep track of the SASIDs of students who are no longer enrolled in our district?
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FAQ: If a student lives in a Residential Home that is not in the list of Residential Homes found in the Data Dictionary, what do I do?
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FAQ: The BOY file is supposed to be as of October 1. Should I cut out students that enroll after October 1, or should I include everyone I have?
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FAQ: In the EOY Academic, do we include only those students in targeted schools that have participated in a Title I program, or do you want records for all students?
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FAQ: If a district uploads a file more than once, will each succeeding upload replace the earlier ones?
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FAQ: To whom may I release the SASID?
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FAQ: How do we report students who left the district over the summer?
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FAQ: If a student is in a nonpublic, out-of-district placement, do they need a SASID?
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FAQ: Are students placed or tuitioned out-of-district reported in the BOY, MOY, and EOY Enrollment submissions?
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FAQ: Does the State need to know if a LASID changes?
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FAQ: Is the original grad year field only for high school students?
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FAQ: Do I need to request a SASID for foreign exchange students?
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FAQ: Should districts retain copies of the .CSV files they upload to i4see?
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FAQ: How do I update a student's name, date of birth, and other demographic information in i4see after the initial SASID request?
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FAQ: Should a student's SASID number be treated as confidential?
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FAQ: If my school is not a Targeted Title I school do I have to submit an EOY Academic report?
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FAQ: At what point can we delete summer withdrawals from our register?
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FAQ: When a student is absent for a religious holiday, should s/he be marked absent?
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FAQ: What is a JMA?
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FAQ: I have a student that has been promoted a grade mid-year. Do I need to withdraw and re-enter this student to account for this change in grade?
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FAQ: When do we use the Real Time Entry/Withdrawal screen for High School Students?
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FAQ: Can I release a SASID number to another school or district?
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FAQ: How long does the NH Department of Education keep student information on file?
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FAQ: For the EOY Academic reporting for Title I, should students be counted if they received services in the Fall but are no longer receiving services?
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School Board Data Collection
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Teacher Salary Schedule Data Collection
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Home School Students: What to Do?
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Grade 15: Post-Graduate
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School Annual Calendar Instructions
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School Annual Data Instructions
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School Annual Calendar Video Tutorials
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i4see ESOL Overview
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Nonpublic Restraint and Seclusion Data Collection
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Industry Recognized Credentials: What They Are
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ESOL Student Status Anomalies
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(A12G) SAU and School Contact Collection Instructions
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ACCESS Exit Criteria
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(A12C) General Fall Report of Nonpublic Schools
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Country Codes
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i4see: ESOL User Roles
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SAU/District/School and Staff Updates
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New Hampshire Cohort Graduation Rate Policy and Technical Manual
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School Safety Data Collection
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myNHDOE Overview - Local Security Administrator
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myNHDOE - DO’S AND DON’TS - Local Security Administrator
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Updates to the Certified 2023 Beginning of Year (BOY) and End of Year (EOY) Submission Verification Form
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A12D General Fall Report - Central Office Personnel as of October 1
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A12E General Fall Report District Level Home Schooled Count
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Education Freedom Accounts
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FAQ: How do I District or Superintendent certify for BOY/EOY?
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BOY students not found in EOYs
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Multiple Active EOY Records (Duplicates)
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Overlapping Entry and Exit Dates
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ADM Too High Validation
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Enroll Status 10 No Other Matching Records
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EOY Entry Date does not match BOYs
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Missing EOY Records for These Grades
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1st to 8th Grade Withdrawal Anomalies
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High School Withdrawal Anomalies
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SASID / DOB Do Not Match
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SASID Not Found
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Student is Deceased
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Race Code Not Valid
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If Diploma Type is NOT Empty, then the Promoted Indicator MUST be 3
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If Diploma Type = 4 Then AGE At EXIT DATE MUST BE > 16
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If District Responsible Changed from BOY, an R12 Entry Code Record MUST Exist
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Enrollment Status MUST NOT Be Enrollment Status 7
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If Enrollment Status = 1 or 2 Then Exit Date MUST Be Later Than The First Day of School
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If Enrollment Status = 9, then District Responsible should be the same as the District Submitting the File
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The Town Responsible Must be a Valid Town
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The Town Responsible must be District Responsible (or within Cooperative District)
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If Enrollment Status = 1, then District Responsible Should be the Same as the District Submitting the File
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SASID Cannot have Entry Code R Preceding Entry Code E
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Entry Code is Not a Valid Entry Code on File
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Exit Code is Not a Valid Exit Code on File
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If Exit Code = W9, then the Student Must be Under 18 Years of Age
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If Reporting Grade = 13 (Pre-K), then the School's Preschool Box Must be Checked Off in the 'School Data' Section of the Workbench
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If Difference Between Entry Date & Exit Date is Greater than 2 Days, Membership Days Cannot be Zero
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If Promoted Indicator = 2 or 3, Half Days in Attendance Cannot be 0
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If There is an Exit Code, Promoted Indicator Must be Empty Unless Exit Code = W11
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If There Is No Exit Code, Then Promoted Indicator Is Required
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Residential Home (RESIDENTIALHOME) Code Is Not A Valid Residential Home Code
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If Enrollment Status = 4 (home schooled), Promoted Indicator Cannot Be A '3' (graduated)
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If Enrollment Status = 2, Then The District Responsible Cannot Be The Same As The District Number Submitting The File
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Enrollment Status Must Be 5 Or 7 If 'Out of State' School
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If Enrollment Status Is 5, School Number Must Be For An Out Of State Public School
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If Enrollment Status = 6, School Number Must Be A Non-Public School
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Enrollment Status Does Not Match BOYs Status With Same Entry Date
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Student’s Grade Level Has Changed Since The BOY
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Requirement to Report FAFSA Completion
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Student Is Not Preschool Or Kindergarten, But The Student's Full Day Percentage Is Less Than 100 Percent
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If Grade = 15 (Post Grad), Exit On The Last Day Of School (see School Annual Calendar) Using Exit Code W30 With No Promoted Indicator
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School Number Does Not Match BOY School Number
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If District Responsible Changed From The BOY Submission, A Separate Record With An Entry Code Of 'R12' Must Exist
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If A 'W1' Exit Code Exists, Then A Corresponding 'R1' Entry Code Must Exist Within 12 Days Of The Exit Date, And Vice Versa
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If A 'W12' Exit Code Exists, Then A Corresponding 'R12' Entry Code Must Be Submitted
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If A 'W2' Exit Code Exists, Then A Corresponding 'R2' Entry Code Must Exist Within 12 Days Of The Exit Date, And Vice Versa
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District Responsible = 930 Should Be Matched With Town Responsible = 990 And Enrollment Status = 2, 4, 7, 10, or 11
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Free and Reduced (F&R) Submission - End of Year
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FAQ - iNHDEX
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i4see: How to access report showing enrolled EFA students that reside in your particular district
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iNHDEX Training
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i4see Submission Process Flowchart
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Public District Options for EFA Students who were formerly Home Educated Seeking Services in the Public School
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Charter School Resources - Home Page
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Special Education Eligibility and NH EFA
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myNHDOE - Assigning Access to the Educator Information System (EIS)
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High School Dropouts
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How To Report Students with Waived Tuition
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Career Pathway Programs of Study
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Student Withdrawn to Job Corps - How To Report
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Updates to the Certified EOY 2024 End of Year Form
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Informing NHED - Teachers and Administrator Entry
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High School Withdrawal Anomalies
High School Withdrawal Anomalies
Nusrat.Jahan
Kristi Chew
Owned by
Nusrat.Jahan
Last updated:
May 15, 2023
by
Kristi Chew
1 min read
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High School Withdrawal Anomalies
What Does it Mean
How to Resolve Them
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