Enrollment Status 7: What is it?

Enrollment status 7 is used to ensure students don’t “fall through the cracks” between school years.

Enrollment status 7 is a BOY exclusive status used for summer withdrawals. A summer withdrawal is a student who, as of the BOY, is no longer the reporting responsibility of your district, but who was in your district’s most recent EOY Enrollment submission with no exit date.

If a student is in a school district one year, but not the next, enrollment status 7 is a way of verifying that the student’s whereabouts are known. It is the responsibility of each school district to practice due diligence in determining where their students have gone after leaving the district. This may involve contacting the student’s anticipated new school, contacting the student’s parents or guardians, etc.

Who should be reported as Enrollment Status 7?

As previously stated, enrollment status 7 is used for summer withdrawals. Summer withdrawals include high school completers or summer graduates, students who move out of state, students who withdraw to nonpublic school, students who transfer to another public school district, or any other withdrawal that removes the student from your district’s reporting responsibility.

To qualify as an enrollment status 7 student, the student must have been included in your district’s previous year EOY Enrollment submission and must not have been exited or graduated. In other words, in the most recent EOY, the student:

• WAS reported with promoted indicator 1 (retained) or 2 (promoted)

• WAS NOT reported with an exit date or exit code

• WAS NOT reported as promoted indicator 3 (high school completer)

Your district may still be financially responsible for a student, but if you are not the district responsible for reporting the student, they are considered a summer withdrawal. For example, a student who transferred to a public charter school: the charter school district is the district with reporting responsibility for the student, though the student’s resident district retains financial responsibility.

Things to remember about Enrollment Status 7

• Enrollment Status 7 records do not require entry dates or entry codes. Those fields may be left blank

  • If entry information is provided, the entry code should always be E1 and the entry date should be no later than the first day of school

  • If entry information is not provided, the exit date must be no later than the first day of school

• Entry and Exit dates should precede or equal the first day of school and can be the same date.

  • Ideally this would be the actual date of the student’s departure from your district, after June 30

  • If a student left the district before June 30, use July 1 as the entry/exit date

  • If an entry date is provided, the exit date must be no later than the second day of school

  • If NO entry date is provided, the exit date must be no later than the first day of school

• Students with an entry date and exit date within one day of each other who are NOT reported as enrollment status 7 will be flagged as Enrollment Status 7 errors and/or anomalies

• Enrollment status 7 cannot be used in the EOY Enrollment submissions

Come EOY season, students who SHOULD have been enrollment status 7 in the BOY, but were reported with another enrollment status, MUST be updated in your certified BOY